Administrative Assistant — Resume Example & ATS Keywords

Admin roles get hundreds of applicants, so specificity wins: name the tools (Excel, SAP), the volume you handled, and the time or money you saved.

Professional summary example

Administrative assistant with 6 years supporting two directors and a 30-person department. Owned calendars across four time zones, coordinated travel for 20+ trips a year, and cut office supply spend 18% by renegotiating three vendor contracts. Advanced Excel and Google Workspace, trusted with confidential material.

Example bullet points

• Managed calendars, travel, and expenses for 3 directors, coordinating 40+ meetings weekly across time zones.
• Processed 150+ invoices/month in SAP with zero payment delays over 12 months.
• Rebuilt the office supply process and negotiated with vendors, cutting monthly costs 18%.
• Created Excel dashboards (pivot tables, VLOOKUP) that gave leadership weekly visibility into department KPIs.
• Drafted and proofread executive correspondence and board meeting minutes with strict confidentiality.

Writing tips for this role

1. Name your software stack precisely — Excel, Outlook, SAP, Teams — these are the ATS filter terms.
2. Show volume: how many executives, meetings, invoices, or documents you handled.
3. Include money/time outcomes: costs cut, hours saved, deadlines met.
4. Keep a clean single-column layout; decorative resume designs often fail parsing.

ATS keywords to include

Common questions